Before any batch is cleared for packing, it is drawn, measured and written up. That document is the lot report, and it should travel with your proforma.
What it covers
- Average grain length, measured, not estimated
- Broken grain percentage after sortex
- Moisture at the time of packing
- Damaged, discoloured and chalky grain
- Admixture of other varieties
- Crop year
Why it matters
If a supplier will not put those numbers on paper before you pay, you have no basis for a claim when the container lands. Ask for the report on the sample too — that is how you know the sample and the shipment came from the same place.
